Association of Professional Rodeo Photographers

THE BYLAWS * As approved on 6 February 2006 Revised Edition #3, 13 March 2006

1. Purpose
 The purpose of the Association shall be to advance the art and profession of rodeo photography; to encourage and maintain relations, cooperation and interchange of ideas among its members; to foster the practical benefits to be derived from personal acquaintances and the discussion of rodeo photographic subjects; to conduct educational activities such as programs and seminars; and to cooperate with government agencies and departments having to do with the profession of photography and rodeo organizations.

2. Location
 The principal office for the transaction of business of the corporation is fixed and located at 7203 Somerset Rd. #1 San Antonio, Texas 78211. The Board of Directors is granted full authority and power to change the principal office from location to another. Any such change shall be noted by the Secretary opposite this article, but shall not be considered an amendment of these bylaws.

3. Membership

There shall be two classifications of membership in this association: General Membership, Professional Membership.  The Board will have  final decision on the classification of applicants.

3.1.1 - General Membership: Any individual engaged in a primary occupation other than photography:
                Benefits: - Listing on the APRP website Rodeoshooters - Submission to our monthly photograph contest - Ability to submit and
respond to the discussion forum - Ability to actively join our chat room meetings - Image critique upon request
- Ability to vote
                Requirements: Complete this application form and send it with check or money order. $25.00 Annual

3.1.2 - Professional Membership: - A person who works in all fields of rodeo photography. i.e. Freelance, media, and runs their photography as a business selling images on a consistent basis.
                Benefits: - Listing on the APRP website Rodeoshooters with link to your email and web address in the members section. Submission to our monthly photograph contest. Ability to submit and respond to the discussion forum. Ability to actively join our chat room meetings. Image critique upon request - Basic one page listing your bio, contact information, up to 5 approved images highlighting your work, your web address link on our website - Ability to vote
                Requirements: To qualify for our Professional membership the quality of your work must be approved by the majority of the 4 member review board. Your images must meet industry standards for approval. Substandard work will not be approved for Professional membership. You may send in samples of your work on a cd with 10 images at 8x10 at 200 ppi or 10 images as 8x10 prints. Send at least 10 images or more as needed to show the range of your expertise. $50.00 Annual or $25.00 upgrade from general membership.

3.1.3 CHARTER MEMBERS: All those becoming members by February 14, 2006 shall be known as Charter Members.  This will be an add on to the members classification (example: General Charter Member)

4. Meetings
General membership meetings of this association shall be held on the second Tuesday of each month, with exceptions noted in the standing rules of the association.

Special meetings of the association may be called by the President or the Board of Directors and shall be called upon the written request of at least five members of the association. At least forty-eight hours notice shall be given to all members. The business to be transacted at any special meeting shall be limited to the quorum mentioned in the call.

4.3.1 Board Members: Shall have a vote on running of the Association and minor financial matters not to equal more than $1000
4.3.2 General Members issues that do not effect the running of the Association, to include the electing officials and financial items costing $1001 or more.
4.3.3 Non- Members (visitors) do not get a vote

4.3.3 No member shall be allowed to cumulate his vote. Each member entitled to vote shall have a single vote on each issue before the membership.

5. Dues
Membership dues shall be recommended by the Board of Directors, and ratified by the General Membership at a monthly meeting, having received at least 21 days prior notice.

Annual dues shall be due on the member's anniversary date each year. The anniversary date will be the 1st of the month after the member’s application is approved by the Board of Directors.

Membership in a photographic organization other than the Association of Professional Rodeo Photographers (APRP) is encouraged, and members may elect to belong to other Photographic Organizations in there respective areas, local, state. Example:  Professional Photographers of America

Non-payment of dues shall be cause to forfeit membership and privileges in this association.

6. Code of Ethics
Before admission to membership in this association, a person must, without reservation, solemnly agree to:
1. Endeavor to maintain a dignity of manner in their behavior, in the presentation of their photography and photographic services, in their appearance and that of their studio or while conducting business as Photographer, and in all other forms of public contact.
2. Observe the highest standard of honesty in all transactions, avoiding the use of false, confusing, inaccurate and misleading terms, descriptions and claims.
3. At all times endeavor to produce photographs of a quality equal or superior to the samples they display; to apply their best efforts toward providing the best possible photographic services and to play their part in raising the general standard of photographic craftsmanship.
4. Show a friendly spirit of cooperation to their fellow professional rodeo photographers and assist them whenever possible, should they be in trouble or difficulty.
5. At all times avoid the use of unfair competitive practices as determined by any court of competent jurisdiction, the Federal anti-trust laws and related statutes.
 6. Assist their fellow photographers and share their knowledge with them and encourage them individually and collectively to achieve and maintain the highest standards of quality.
 7. Recognize the authority of this association in all matters relating to the interpretation of this Code in accordance with statutes of the governmental agencies of competent jurisdiction.

The membership of any person who repudiates this Code shall be terminated in accordance with the rules of this association.

7. New Members
7.1 Applications for membership shall be examined by the Board of Directors for their approval.

8. Liability of Members
8.1 No person who is now, or later becomes a member of this association shall be personally liable to its creditors for any indebtedness or liability; and any creditors of this corporation shall look only to the assets of the corporation for payment.

9. Officers and Directors
9.1 The Officers of this association shall be a President, Vice President, Secretary and Treasurer, who with the immediate Past President and four elected members called Directors, shall constitute the Board of Directors.
9.1.2  If a vacancy occurs on the Board or among the officers for any reason, the President may appoint a replacement to fill the position for the unexpired portion of the term, subject to approval by the Board of Directors.

9.2.1 The Board of Directors shall meet monthly on a date convenient for the Board members transacting business pertaining to the functions of the association. The Board may hold special meeting upon four business days notice by e-mail or 48 hours notice delivered by telephone. In all cases the notice shall specify in reasonable detail the business to be transacted. Special meetings of the Board of Directors may be called by the President, or upon written request of three or more members of the Board of Directors.
9.2.2 The Board of Directors shall have and exercise all administrative powers of the association except such as are otherwise delegated herein.
9.2.3 Four members of the Board shall constitute a quorum.
9.2.4 The Board of Directors shall make condensed reports of its actions monthly to the general membership.
9.2.5 Any Director who misses two consecutive Board meetings without excuse may be replaced by a majority vote of the Board.
 9.2.6 As individuals, directors shall have only that authority provided by board action in the form of position descriptions for those directors.

9.3.1 The Officers (President, Vice President, Secretary and Treasurer) shall be elected for a term of   one year or until their successors are elected. Directors may be elected for a maximum of two consecutive two-year terms. After serving the maximum number of elected terms as a Director, the member must be off the Board for a minimum of one year before he or she is eligible to run for re-election as a Director.

9.4 ELECTIONS – Officers and Directors shall be elected by the voting members of the association during the October general meeting.

9.4.1 Newly elected Officers and Directors shall assume their duties at the January Board meeting.

9.4.2 All voting for Officers and Directors shall be by secret ballot when more than one member is nominated for the same office.

9.5  The various offices of this association shall be honorary only; no salaries will be paid to any officer, nor will any form of monetary award accrue to any officer or director for services to the association.


9.6.1 It shall be the duty of the President to preside at all meetings of the Board of Directors and the monthly meetings of the of the association; to direct the activities of the association in the manner prescribed by the members and the Board; to review all bills and accounts presented for payment by the Treasurer or other duly authorized members and to be satisfied that they are in accordance with the provisions of the budget and to countersign checks in payment for such bills as he or she approves; to act as a member ex-officio of all committees except the auditing committee; and to perform the duties normally imposed upon a like officer of other similar associations.

9.6.2 It shall be the duty of the Vice President to assist the President in the discharge of his or her duties, and in the absence or in case of vacancy in the office of the President, to act as President, and they shall become President for the unexpired term.

9.6.3 It shall be the duty of the Treasurer to supervise the custody of the funds of this association; to provide for an annual financial statement prepared by a public accountant satisfactory to himself and other members of the Board; to furnish copies of the financial statement to all other members of the Board; to review all bills and accounts presented for payment and be satisfied they are in accordance with the requirements of the budget; to countersign checks in payment of such bills as he or she approves; to verify and approve, after consultation with other members of the Board, the annual budget; and to perform the duties generally imposed upon a like officer of similar associations.

9.6.4 It shall be the duty of the Secretary to produce the minutes of the Board and the general meetings of the members, and issue such notices as the Board or membership may direct.

10. Committees
The President shall appoint a nominating committee of three Professional category members at least three months prior to the elections. The proposed slate shall be mailed to the membership at least fourteen (14) days prior to the election. Nominations will also be open from the floor at the August and September general membership meetings.

The President, with the approval of the Board of Directors, shall appoint any other committees deemed necessary to conduct the work of the association.

11. Procedure
In all questions of Parliamentary procedure not covered by the Bylaws, the latest revision of Sturgis Standard Code of Parliamentary Procedure shall govern.